Catch the overcharges your accounting software misses. Automatically.
Ply auto-matches every PO against the delivery and the invoice — line by line, in real time. Discrepancies flagged before they hit your books, so overcharges and short shipments never make it past the door.
How it works
3-Way Invoice Matching in Ply follows a clear, structured workflow.
PO created
A purchase order is created in Ply with line items, quantities, and agreed pricing. This becomes the source of truth for matching.
Delivery scanned
When materials arrive, your team scans barcodes to confirm quantities received. Any short shipments are flagged immediately.
Invoice received
The supplier invoice is entered or imported. Ply matches it against the PO and delivery record line by line.
Exceptions flagged
Any pricing variance, quantity mismatch, or duplicate charge is surfaced for review before it posts to your accounting system.
Key benefits
Stop paying for what you didn't receive
Short shipments are caught at the point of receiving, not weeks later when the invoice arrives. Every item is verified before it counts.
Catch supplier overcharges instantly
If the invoice price doesn't match the PO, Ply flags it before the payment runs. No more manually cross-checking PDFs.
Hold suppliers accountable
Track pricing consistency and discrepancy history per vendor. Over time, you'll know exactly which suppliers to watch.
Close the books faster
Matched invoices sync directly to QuickBooks Online or Sage Intacct. No double entry. No reconciliation backlog.
Audit-ready records by default
Every match decision — approved, flagged, or disputed — is logged with a timestamp. Full audit trail without extra work.
Line-by-line reconciliation
Matching happens at the line item level, not just the invoice total. Partial deliveries and split charges are handled automatically.
Works with your existing tools
Ready to see 3-Way Invoice Matching in action?
Book a demo and see how Ply helps trades businesses streamline 3-way invoice matching and take control of their inventory.